Practical HR Ltd is the controller for the personal information described in this notice.
Company number: 04430009
Registered office: Cumberland House, 24-28 Baxter Avenue, Southend On Sea, Essex, SS2 6HZ
Trading address: Launchpad (F5), Airport Business Park, Cherry Orchard Way, Rochford SS4 1YH
Privacy contact: admin@practicalhr.co.uk
This notice applies to clients, contacts, website visitors and individuals whose information is handled through HR consultancy, retained support, outsourced HR administration, training or associated services.
Who we are and our role
Practical HR Ltd is the controller for information it uses for its own client management, professional, advisory, contractual, compliance, insurance and business purposes. It may act as processor where it handles information strictly on a client’s instructions, for example when carrying out agreed HR administration.
Information we may use
Why we use it
| Employment-law and HR matters involving special category data | Relevant Article 6 basis and Article 9 condition, including employment and legal claims where applicable |
| Billing, tax and business administration | Contract and legal obligation |
| Security, quality, complaints, insurance and disputes | Legitimate interests and legal obligation |
| Relevant business marketing | Consent or legitimate interests, subject to electronic marketing rules |
Sources and Sharing
Information may come from you, the client organisation, managers, employees, witnesses, representatives, occupational health or other advisers, YourHR.space where authorised, public sources, or documents and communications supplied for an HR matter. We may share it with the client and authorised individuals, Your Business Guide Ltd where platform support is involved, professional advisers, insurers, occupational health or specialist providers, approved IT and communications suppliers, regulators, courts or authorities where required.
Retention and Recording
Records are retained in accordance with the purpose, contractual obligations and applicable legal, insurance, complaint and dispute requirements. Telephone or online meetings may be recorded only where there is a clear reason and participants are informed. Recordings are stored securely and kept no longer than needed.
Your Rights
Depending on the circumstances, you may have rights to access, correct, erase or restrict your personal information, object to certain processing, receive certain information in a portable format, and withdraw consent where consent is relied on. These rights are not absolute and legal exemptions may apply. We may need to verify your identity.
Contact and Complaints
Questions, requests or concerns should be sent to Practical HR Ltd at privacy email or postal address, detailed at the top of this notice. You also have the right to complain to the Information Commissioner’s Office. We would appreciate the opportunity to address your concern first.
Changes to this Notice
We may update this notice when our services, systems, suppliers or legal obligations change. The current version will show its effective date.
These Website Terms apply to the use of this website and the general information, articles, resources, service descriptions and links made available through it.
These Website Terms do not replace the applicable Terms of Business, Order Form, purchase confirmation, subscription terms or other contractual agreement.
Information on this website is provided as a general overview of HR, employment matters, software, digital resources and the services available.
Unless expressly stated otherwise, website information is not intended to be:
Articles, news items, blogs, templates and guidance may become outdated following changes in legislation, case law, government guidance, good practice, technology or the relevant service.
We take reasonable care when preparing and maintaining website content, but we do not guarantee that all information will always be complete, accurate or current.
YourHR.guide provides general HR guidance, templates and supporting resources. The material is intended to support good HR practice but does not replace advice based on the particular facts of an employment matter.
Users remain responsible for deciding whether a document, template or item of guidance is suitable for their organisation and circumstances. Appropriate professional advice should be obtained where a matter presents significant legal, financial, operational or employee-relations risk.
Documents or resources downloaded from YourHR.guide are current only at the date they are downloaded. We are not responsible for updating or maintaining copies held outside the platform.
YourHR.space is an HR platform that may include policies, guidance, employee records, forms, documents and HR management tools.
The content and functionality available depend on the version and services purchased.
Clients remain responsible for:
Documents or information downloaded or printed from YourHR.space are current only at the date they are produced. Copies held outside the platform are not automatically updated.
Descriptions of services, products, packages, subscriptions, features and prices on this website are general information only.
The services actually supplied, together with the applicable scope, charges, user allowance, duration, notice arrangements and any additional terms, will be set out in the relevant:
Submitting an enquiry, requesting information, booking a demonstration or accessing general website content does not by itself create a client or advisory relationship.
A contractual relationship arises only when the relevant service is accepted or purchased in accordance with the applicable contractual arrangements.
Services supplied are subject to the applicable Terms of Business and any relevant Order Form, proposal, quotation or service-specific terms.
Services supplied directly by Your Business Guide Ltd, including YourHR.space and YourHR.guide, are subject to the applicable Your Business Guide Terms of Business, purchase confirmation, subscription terms or other contractual documentation.
Where we process personal data on behalf of a client, the Data Processing Terms also apply and form part of the relevant agreement.
Unless otherwise stated, all intellectual property rights in this website and its software, design, branding, text, guidance, templates, policies, documents, videos, training materials and other content belong to Practical HR Ltd, Your Business Guide Ltd or their respective licensors.
Website and platform content may only be used in accordance with the applicable Terms of Business, subscription, licence or written permission.
Content must not be copied, republished, distributed, resold, licensed, systematically downloaded, used to provide services to third parties or used to create a competing product or service without prior written agreement.
This website may contain links to external websites, products, services or information provided by third parties.
Neither Practical HR Ltd nor Your Business Guide Ltd is responsible for:
A link, reference or contact detail does not constitute endorsement or recommendation unless expressly stated.
Users should review the terms, privacy information and suitability of any external website or service they use.
We aim to keep our websites and online services available, secure and operating properly. However, we do not guarantee uninterrupted, continuous or error-free access.
Access may be restricted or suspended where reasonably necessary for:
Where a paid platform service is affected, the applicable Terms of Business and service arrangements will apply.
Users must not:
Suspected misuse or security concerns may result in access being restricted or suspended and may be reported to the appropriate authorities.
Nothing on a public website creates a consultancy or advisory relationship or constitutes specific HR or legal advice.
Subject to the applicable contractual terms, the Company will not be responsible for loss arising from:
Where services have been purchased, liability will be governed by the applicable Terms of Business and contractual agreement.
Nothing in these Website Terms excludes or limits liability that cannot lawfully be excluded or limited.
Personal information is handled in accordance with the Privacy Notice displayed on the relevant website.
Where personal data is processed on behalf of a client, the applicable Data Processing Terms also apply.
Clients using YourHR.space remain responsible for their own privacy information, lawful basis, employee communications, user-access decisions and compliance as controller for the workforce information they place on the platform.
This website may use cookies and similar technologies that are necessary for its operation.
Where optional analytics, preference, advertising or other non-essential technologies are used, further information and available choices will be provided through the relevant cookie notice or consent tool.
We may update these Website Terms where reasonably necessary to reflect changes in:
The current version will be published on the relevant website and will show its effective date.